Approvals with many stages
The client, a financial management firm, ran financial workflows that passed through several approval stages. It needed multi-level approval workflows, plan and group assignment management, parent-child organisational hierarchies and full audit trails, along with role-based access control, consolidated email reminders and progress tracking on each assignment.
Routing, reminders and checklists
The system is written in Java on a SQL database with a 5MB+ schema. Approvals are routed level by level, with configurable routing behind each workflow’s submit options. Assignments flow from parent to child through the organisation, each with its own progress indicator, and reminder emails are consolidated rather than sent one by one.
For compliance verification, QSA templates come with checklists, and every audit trail records the comments made along the way.
Built module by module
The system is split into multiple modules and has been improved iteratively, with Mod5 the latest. The audit trail and comment tracking give the client regulatory compliance visibility across all its financial transactions and approvals.