From 3–5 hours to under 5 minutes
KVIP Ventures used to run payroll by hand: downloading timesheets, calculating hours, applying pay rates, generating pay stubs and sending them out. Each cycle took 3–5 hours of error-prone work, repeated for every client engagement. With the automated system we built, a cycle takes under 5 minutes.
The pipeline, start to finish
- Timesheet data is ingested and parsed automatically.
- Pay is calculated from configurable rates and rules.
- Professional pay stubs are generated, then archived and organised in Google Drive.
- Each employee gets their pay details on WhatsApp and their pay stub by email.
The system is written in Python. A PostgreSQL database holds the payroll records, employee data and processing history, and doubles as the audit trail.
Fewer errors, faster notice
Manual calculation errors are gone, employees hear about their pay straight away, and every pay stub sits in the Google Drive archive for compliance and record-keeping.